Flexmls Help

Quick Search

Quick Searches are the fastest way to search using a few criteria. A Quick Search is based on a search template, which is a short list of preselected fields where you can specify search criteria. All users can customize their Quick Search templates under Preferences on the menu.

To access the Quick Search function, click Quick Search under Search on the menu. A search results page is displayed.

For information about customizing Quick Search templates, see My Quick Searches.


For a Guided Help tour of this function in Flexmls, click here. An instance of Flexmls will open in a new browser tab and instruction bubbles will guide you through the process.

Template Search Fields

The last Quick Search template that you used is selected by default. To select a different template, click the menu in the upper left corner of the search results page.


The preselected search fields from the template appear in the left panel, with no criteria specified other than default statuses (set by the MLS). The right panel displays a count of the matching listings.


The search fields are collapsed initially. Click on any field to expand it and view its options. (If you prefer the fields to be open by default, you can set the preference on the General Preferences page.) Enter search criteria by clicking and typing in the search fields. Additional search options are available at the bottom of the search panel.


If you specify search criteria and then select a different Quick Search template, your selections will be cleared.

Depending on the settings of your MLS, choosing a status field may automatically select the related off-market date. For example, if you select the Closed status, the system will automatically select the sold date. Click See All and Select Date Ranges to view all available statuses and date ranges to make selections. Note that date fields can be applied only to quick searches that include the status field.


To view the search results, you can click View Results above or below the search criteria. You can also go to the search results by clicking on any tab on the right side of the page, or by clicking on any of the links under the listing count at the right.

Add a Field to a Search

To search on additional fields, click Add a field to the search in the search criteria panel. The full list of available fields is displayed to the right of the search criteria.


To narrow the list of fields, type part of the name of the field. The list will automatically display only those fields whose names include the characters you have typed. Click to select a field to add to the search. Click the X to close the Add A Field page.


Work on Behalf of a Contact

Click the Work on behalf of button to perform a Quick Search for a selected contact. When you work on behalf of a contact, you can see what they see in their portal. View their news feed, access their saved searches, and recommend or hide listings.