Flexmls Help

Quick Search

Quick Searches are the fastest way to search using a few criteria. A Quick Search is based on a search template, which is a short list of preselected fields where you can specify search criteria.

To access the Quick Search function, click Quick Search under Search on the menu. A search results page is displayed.

For information about customizing Quick Search templates, see My Quick Searches.

Tip

For a Guided Help tour of this function in Flexmls, click here. An instance of Flexmls will open in a new browser tab and instruction bubbles will guide you through the process.

Quick Search Concepts

The following basic concepts will help you understand Quick Search.

Concept

Definition

Quick Search template

The basis of a Quick Search, a template is a short list of preselected fields. The MLS provides a default Quick Search template per property type, but you can also customize your own. A Quick Search template does not contain search criteria.

Search criteria

You specify search criteria when you run a search. For example, a Quick Search template may include the field List Price, but you will specify the price range when you run a Quick Search.

Saved search

A saved search includes search criteria. For example, you can save a search for Timeshare listings with two bedrooms and a list price of $15,000 to $20,000.

Run a Quick Search

  1. To access the Quick Search function, click Quick Search on the menu or in the Favorites bar.

  2. The last Quick Search template that you used is selected by default (1 – Residential in the example below). To select a different template, click the menu in the upper left corner of the search results page.

    Note

    The Quick Search templates provided by your MLS use the naming convention "# – Property Type," as in the illustration below.

    QS_Select_a_Template.png
  3. The preselected search fields from the template appear in the left panel, with no criteria specified other than the default status selection set by the MLS. You can select other statuses.

    Search_QS_Fields.png

    Depending on the settings of your MLS, choosing a status field may automatically select the related off-market date. For example, if you select the Closed status, the system will automatically select the sold date. Click See All and Select Date Ranges to view all available statuses and date ranges to make selections. Note that date fields can be applied only to quick searches that include the status field.

    Search_DateRange.png
  4. Click on any field to expand it and view its options. (If you prefer the fields to be expanded by default, you can set the preference on the General Preferences page.) To select multiple items from a list, hold down the CTRL key (Command key on a Mac).

    Note

    If you specify search criteria and then select a different Quick Search template, your selections will be cleared.

  5. To add fields that aren't in the Quick Search template, click Add a field to the search in the left panel. To narrow the list of fields, start typing the name of the field that you want to add. Click on a field to add it to the search.

    Note

    Fields with globe icons next to them are searchable only by using the Location Search bar at the top of the search criteria pane. For more information, see Location Search Bar.

    QS_Add_a_Field.png
  6. As you refine search criteria, the results will be updated on the map in the right panel.

Work on Behalf of a Contact

Click the Work on behalf of button to perform a Quick Search for a selected contact. When you work on behalf of a contact, you can see what they see in their portal. View their news feed, access their saved searches, and recommend or hide listings. For more information, see Work on Behalf of a Contact.